Invoicing software with e-invoicing and payment tracking

Quote out, invoice out — money in. With Awerka.

From quote to payment — with correct tax calculation, e-invoicing, and payment tracking.

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Invoice and document management

Goodbye, weekend invoicing.

You know the drill: Friday evening, your desk piled with delivery slips, the binder of timesheets next to it. You retype line items from the last quote. Hunt for the right invoice number in Excel. Check tax rates by hand. By Sunday night, ten invoices are out — one with two typos and the wrong date.

In Awerka, the timesheet from your installer flows straight from the time tracker into the invoice. The quote turns into an invoice in two clicks — line items, prices, tax rates intact. XRechnung and ZUGFeRD for the public sector come along automatically. And if a customer is late paying, you see at a glance who owes what and for how long.

Of course there's invoicing software everywhere. But invoices don't live alone — there's a job behind them, a project, hours, a customer. Awerka writes the invoice straight from that data. No more retyping, because the data's already there.

Invoice in 30 seconds
Quote-to-invoice with one click
E-invoicing compliant
XRechnung & ZUGFeRD built in
Always know who owes what
Payment status at a glance
Calm desk with overview reports — Awerka takes the chaos out of invoicing
Fast and accurate

Templates, product catalog, and customer data fill your documents automatically. Write quotes and invoices in minutes instead of hours.

E-invoicing compliant

Export XRechnung 3.0 and Factur-X/ZUGFeRD invoices. Meet the German e-invoicing mandate without extra tools.

From quote to payment

Convert quotes to orders and invoices with one click. Track payments and outstanding balances automatically.

Everything you need

  • Quotes, order confirmations, invoices, and credit notes
  • Partial invoices and down payments
  • XRechnung and ZUGFeRD/Factur-X export
  • Configurable numbering per organization and document type
  • Product catalog with pricing and markups
  • Tax handling: reverse charge, exemptions, multiple rates
  • Payment tracking and allocation
  • PDF templates with custom headers and footers
  • Delivery notes
  • Time entry to invoice conversion
  • Reversal invoices and credit notes
Invoice and document management

From Quote to Payment in Four Steps

Awerka guides your documents through the entire sales process. Convert with one click — no retyping required.

1. Write Quote

Create a professional quote from your product catalog. Prices, taxes, and discounts are calculated automatically.

2. Confirm Order

Convert the accepted quote into an order confirmation. All items, prices, and customer data carry over.

3. Create Invoice

Generate the invoice from the order — as a full invoice, partial invoice, or down payment. Export as PDF or XRechnung.

4. Track Payment

Record incoming payments and allocate them to invoices. Open balances and overdue items are visible at a glance.

E-Invoicing Mandate: What the Law Requires

E-invoicing is becoming mandatory across Europe. Here is an overview of the requirements in Germany, Austria, and Switzerland.

E-Invoicing Mandate in Germany

The Growth Opportunities Act (Wachstumschancengesetz) makes structured e-invoicing mandatory for B2B transactions in Germany. Since January 1, 2025, all businesses must be able to receive e-invoices. The obligation to send e-invoices follows in stages: from January 2027 for larger businesses and from January 2028 for all others. Only XRechnung and ZUGFeRD/Factur-X formats that comply with EN 16931 are accepted.

What is an e-invoice?

An e-invoice is not simply a PDF sent by email. It is a structured XML file that can be processed automatically by accounting software. XRechnung 3.0 is a pure XML format. ZUGFeRD/Factur-X embeds the XML inside a human-readable PDF — both are valid under the new law.

What businesses must do
  • Since January 2025: be able to receive and archive e-invoices
  • From January 2027: send e-invoices (revenue over EUR 800,000)
  • From January 2028: send e-invoices (all B2B transactions)
  • Use software that exports XRechnung or ZUGFeRD format
Consequences of non-compliance

Invoices that do not meet the e-invoice format requirements may not be recognized for VAT deduction by the tax office. This means the recipient cannot reclaim input tax, which puts pressure on both sender and receiver to adopt compliant invoicing software.

E-Invoicing in Austria

Austria was one of the first EU countries to mandate e-invoicing for government suppliers. Since 2014, all invoices to federal government entities must be submitted electronically in the ebInterface format via the USP (Unternehmensserviceportal). For B2B transactions there is currently no general mandate, but the EU ViDA directive is expected to extend requirements in the coming years.

Current requirements
  • B2G: mandatory ebInterface format since 2014
  • B2B: no general mandate yet, but digital invoicing is recommended
  • Peppol network supported for cross-border e-invoicing
  • EU ViDA directive expected to introduce B2B obligations
How Awerka helps

Awerka generates Factur-X/ZUGFeRD invoices that comply with EN 16931. When Austrian B2B e-invoicing becomes mandatory, your invoicing workflow is already prepared.

E-Invoicing in Switzerland

Switzerland has adopted the QR-Rechnung (QR-bill) as the standard for domestic invoicing since October 2022, replacing the old payment slips. There is no general B2B e-invoicing mandate yet, but digital invoicing adoption is growing rapidly. The Swiss government supports the Peppol network for e-invoicing in public procurement.

Current requirements
  • QR-Rechnung is the standard payment method since October 2022
  • No general B2B e-invoicing mandate yet
  • Public procurement increasingly uses Peppol e-invoicing
  • Digital trend: most businesses are moving away from paper invoices
How Awerka helps

Awerka generates compliant PDF invoices with all required fields for Swiss businesses. The ZUGFeRD format ensures your invoices are ready when structured e-invoicing standards arrive in Switzerland.

Awerka supports XRechnung 3.0 and Factur-X/ZUGFeRD export — your invoices are e-invoicing compliant out of the box.

Last updated: February 2026. This overview is for informational purposes only and does not constitute legal advice.

Who uses Awerka for invoicing?

From craftsmen on the job site to agencies billing by the hour — Awerka adapts to your workflow.

Craftsmen & Tradespeople

Write quotes on the job site, send invoices from the office. Partial invoices and down payments for large projects. The invoicing software for tradespeople.

Small Businesses

Replace Excel with proper invoicing software. Create professional quotes and invoices with your logo, numbering, and tax rates. Free to start.

Agencies & Freelancers

Track hours and convert them directly into invoice line items. Billable rates, project-based invoicing, and automatic time-to-invoice conversion.

Convert Work Hours into Invoice Items

Track project hours with Awerka's time tracking and convert them directly into invoice line items — with billable rates and rounding.

Learn more

See it in action

Create invoice screen
Invoice detail screen
Invoice export screen

Got questions? (FAQ)

An e-invoice is a structured electronic invoice in XML format that can be processed automatically by software. XRechnung is the German standard based on EN 16931. Unlike a PDF sent by email, an e-invoice contains machine-readable data for all invoice fields — sender, recipient, line items, taxes, and payment details.

Yes. Awerka exports invoices in ZUGFeRD/Factur-X format, which embeds a structured XML file inside a human-readable PDF. This dual format satisfies the EN 16931 standard and is accepted under the German e-invoicing mandate. Recipients can process the XML automatically or read the PDF visually.

Yes. Awerka supports partial invoices and down payment invoices for long-running projects. You can invoice a percentage or specific items from an order, and the system tracks the remaining amount. This is especially useful for construction, renovation, and large service contracts.

When a customer pays, you record the payment and allocate it to one or more invoices. Awerka shows the open balance per invoice and per customer. Overdue invoices are highlighted automatically so you can follow up on outstanding payments.

Yes. Awerka supports configurable number ranges per organization and document type. You can set prefixes, starting numbers, and reset intervals independently for quotes, orders, invoices, and credit notes. Each organization within your tenant can have its own numbering scheme.

Awerka supports multiple VAT rates per invoice, including the standard rate, reduced rate, and zero rate. Reverse charge for cross-border B2B transactions, tax-exempt invoices, and custom tax rates are all configurable. Tax calculations happen automatically per line item.

Yes. Awerka's document workflow lets you convert a quote into an order confirmation, and then into an invoice with one click. All items, prices, taxes, and customer data carry over automatically. You can also create invoices directly without a prior quote.

Yes. Awerka's free plan includes quotes, orders, invoices, credit notes, and PDF export. You can create invoices, manage customers, and track payments without paying. Upgrade to a paid plan for advanced features like e-invoice export, product catalog, and more.

Yes. If you need to correct or cancel an invoice, Awerka lets you create a reversal invoice (Stornorechnung) or credit note (Gutschrift) linked to the original document. The reversal adjusts the open balance and keeps your accounting clean.

Awerka's time tracking integrates directly with invoicing. Select the time entries you want to bill, and they are converted into invoice line items with the correct billable rate, hours, and description. This is ideal for agencies, consultants, and freelancers who bill by the hour.

Yes. Awerka lets you customize your PDF invoice templates with your company logo, colors, header text, footer text, and payment details. Each organization can have its own template design, so multi-company setups can maintain separate branding.

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Awerka for Mobile

Manage your business on the go. Access customers, projects, and time tracking from anywhere with our mobile app.

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