Digital checklists for the job site

Clipboard out, phone out: checklists that document themselves

Build the checklist once as a template, fill it in on site with photos and notes, and hand over a finished PDF report. Inspections, handovers, maintenance — documented in minutes.

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Checklist and plans on a construction site

The paper checklist dies on the job site. Every time.

The inspection sheet gets dusty, wet, or stays in the van. The photos land in some chat group. The notes live on the back of a delivery slip. Three weeks later the customer disputes the handover and you dig through your phone looking for proof.

With Awerka the checklist lives on your phone. Tick off items, enter measurements, snap photos — everything lands on the right item, attached to the right project. When you leave the site, the documentation is already done.

And next time? You don't start over. Your templates hold your standard procedures — site inspection, final handover, maintenance round. One click and the next checklist is ready to fill.

Photos on the item

Site documentation built in

Reusable templates

Build once, use on every job

PDF report

Ready for the customer's signature

Craftsman filling in a digital checklist on a tablet at the job site

More Than Checkboxes

Seven field types: yes/no, quantity, number, text, selection, date, and photo. Capture measurements, counts, and conditions — not just ticks.

Photos Where They Belong

Attach photos and notes directly to the checklist item. The crack in the wall, the meter reading, the finished work — documented in place, findable forever.

Repeatable Sections

Same fields for every apartment, room, or device? Mark the section as repeatable and add as many units as the building has — the template stays untouched.

Everything you need

Reusable templates for your standard procedures
Seven field types incl. photo, quantity, and selection
Photo upload and notes on every item
Required fields for items nobody may skip
Repeatable sections for apartments, rooms, or devices
Items linked to products and prices for quick quoting
Attach checklists to projects, tasks, and orders
PDF export for handover protocols and reports

Team reviewing a checklist on the construction site

From Template to Signed Report in Three Steps

Your know-how goes into the template once. After that, every job follows the same reliable routine.

Build the template

Define sections and items with the right field types: measurements as numbers, conditions as selections, evidence as photos. Drag and drop to arrange.

Fill it in on site

Attach the checklist to the project and work through it on your phone: tick, measure, photograph, note. Progress is visible at a glance.

Hand over the PDF

Export the completed checklist as a clean PDF report — for the customer, the file, or the building authority. Done before you reach the van.

One Building, Twelve Apartments, One Template

A building survey records some things once per building: roof, heating system, insulation. Others repeat per apartment: windows, radiators, moisture damage. The number of apartments? Different on every job.

That is what repeatable sections are for. Mark the apartment section as repeatable in the template, and on site you add unit after unit: ground floor left, ground floor right, first floor... Each one gets its own label and its own set of fields. The progress bar, photos, and the PDF report handle all repetitions automatically.

Apartments are just one example. The same trick works for rooms, floors, machines, or window types — wherever the same questions repeat an unknown number of times.

Add units while filling in
The template stays generic — the count is decided on site.
Free labels per unit
'Unit 3, 1st floor left' instead of 'Section 7' — everyone knows what is meant.
Everything aggregates
Progress, photos, and PDF export work across all units automatically.

Checklists + Projects: Better Together

Checklists attach directly to projects, tasks, and orders. The site inspection hangs on the project, the handover protocol on the final task, and items linked to products can carry prices — so the survey turns into a quote without retyping anything.

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Project planning with checklists on a whiteboard

See it in action

Seven field types

Yes/no, quantity, number, text, selection, date, photo — plus units, required flags, and optional notes per item.

Built-in site documentation

Photos attach to the exact checklist item. No more hunting through chat groups and camera rolls for the one picture that proves it.

From checklist to quote

Link items to products and prices. Quantities you record on site aggregate automatically — the basis for your quote is done.

Got questions? (FAQ)

Anything that follows a routine: site inspections, building surveys, handover and acceptance protocols, maintenance rounds, quality checks, safety briefings. You define the items and field types yourself, so the checklist matches your trade — not the other way around.

Yes — photos are first-class citizens. There is a dedicated photo field type, and you can additionally allow file uploads on any item. Photos are stored with the checklist on the project, so the documentation of damage, meter readings, or completed work is always exactly where you look for it.

In the template you mark a section as repeatable and give it a unit label, for example "apartment". When filling in the checklist you add as many repetitions as you need, each with its own free label like "Unit 1, ground floor left". Every repetition carries the full set of fields. Progress tracking, photo attachments, and the PDF export include all repetitions automatically.

Yes. Every checklist exports as a clean PDF report with all sections, answers, and notes — ready to hand to the customer as an acceptance or handover protocol, or to archive in the project file. What you capture on site is the report; there is no second writing-up step in the evening.

They can. Link an item to a product from your catalog or give it a price directly. When you record quantities on site — twelve radiators, eight windows — the checklist aggregates the values. That turns a survey checklist into the groundwork for your quote, without retyping numbers at the office.

No. Checklists and checklist templates are part of Awerka — no add-on module, no extra subscription. Create an account, build your first template, and take it to the next job.

Build your first checklist template today

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